Taxonomy Definition Records Management
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Taxonomy and records management.
Taxonomy definition records management. Description the following represents a linear or flat taxonomy of different records management types or categorizations that are used by information technology it professionals in order to help define structure organize track and understand various forms of data information and knowledge. In theory the development of a good taxonomic classification takes into account the importance of separating elements of a group taxon into subgroups taxa that are mutually exclusive and unambiguous and taken. A taxonomy is a good way to make accumulated information accessible and usable. Taxonomies as hierarchical vocabulary structures clearly define relationships between words and concepts.
Computer weekly taxonomy is a classification of products. Taxonomy from greek taxis meaning arrangement or division and nomos meaning law is the science of classification according to a predetermined system with the resulting catalog used to provide a conceptual framework for discussion analysis or information retrieval. Other definitions of taxonomy include. Records management also known as records and information management is an organizational function devoted to the management of information in an organization throughout its life cycle from the time of creation or inscription to its eventual disposition.
When information is organized and indexed in a taxonomy users can find what they need by starting with a general topic at a high level and then drilling down through subcategories to find more specialized information. For example a file folder may be created for each fiscal financial or academic year meeting date student name or a particular aspect of an event or activity. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system. These record management types or categorizations are associated with the it discipline called records managementand all of its related processes and solutions.
If a taxonomy is implemented and governed properly there is a high degree of control over how terms are added modified and deleted. Terms used for content tagging can also be controlled in how they are selected and applied.
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